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Library Student Workers: Confidentiality Policy

As an employee of Murrell Library, you will be working with sensitive and confidential information. What we learn in the Library about MVC students, staff, faculty, and visitors is not to be discussed with anyone else. All Murrell Library employees are required to strictly maintain the privacy of library clients by not divulging any personal account information, including titles and subject matter of materials used or borrowed, to anyone other than library personnel or authorized officials.

Employees are not to access confidential information for any reason other than what has been authorized by their supervisor. A person’s library records fall under the American Library Association Policy and state privacy laws, as well as the Federal Educational Rights Privacy Act (FERPA). Patron identity must be verified before releasing personal records. Any request from a third party for patron information will be referred to the Library Director. All staff must be diligent in the shredding of all waste documents that contain personal information.  ‚Äč

In accordance with U.S. Privacy Act of 1974 and the Policy on the Confidentiality of Library Records adopted by the Council of the American Library Association, January 20, 1971, all library records relating to an individual patron and his/her use of the library and its resources are confidential. These records may be consulted and used by library staff in the course of carrying out library operations,  but will not be disclosed to others except upon the request or consent of the library user, or pursuant to subpoena, court order or otherwise as required by law. Such disclosure may be made only by the Library Director in consultation with appropriate university authorities. Individuals may visit and use the Library's web site at any time without telling the Library who they are or revealing any information about themselves. This statement applies to all portions of the Library's web site except those restricted to MVC students, faculty, and staff by license agreement or copyright law.

Note: Violation of this policy is grounds for immediate termination of employment.

Missouri Valley College Murrell Library & Commons
Staff and Student Worker Confidentiality Agreement Form


 

Position or Assignment_________________________________________


Supervisor___________________________________________________

Employee or Student Worker_____________________________________

I understand that by virtue of my employment or Work & Learn Assignment at Missouri Valley College’s Murrell Library and Commons, I may have access to records which contain individually identifiable information. The disclosure of this information is prohibited by the Family Educational Rights and Privacy Act of 1974 (FERPA), 20 U.S.Code Section 1232g; 34 Code of Federal Regulations Section T. Dissemination or sharing of this information is further prohibited by Missouri Revised Statutes Sections 182.815 and 182.817, as well as the Library Bill of Rights, the Code of Ethics of the American Library Association, the American Library Association’s Privacy: An Interpretation of the Library Bill of Rights, and the Fair Information Practice Principles (FIPPs) from the Organization of Economic Cooperation and Development (OECD).

I acknowledge and fully understand that the intentional disclosure by me of this information to any unauthorized person could subject me to criminal and civil penalties imposed by law. I further acknowledge that such willful or unauthorized disclosure violates the policy of Missouri Valley College and could result in disciplinary action, up to and including, termination of employment or Work & Learn assignment.

 

Signature________________________________________Date__________________

I have provided an orientation program for the above employee (student worker) covering FERPA and Missouri Valley College policies dealing with the security of student educational records.

 

Supervisor_______________________________________Date__________________